What is Form 941?
Form 941, Employer's Quarterly Federal Tax Return, is used by employers to report:
- Income taxes withheld from employees' paychecks
- Both the employer and employee portions of Social Security and Medicare taxes
- Additional Medicare tax withheld
Who Must File Form 941?
Most employers must file Form 941 quarterly. This includes businesses, tax-exempt organizations, government entities, and agricultural employers who pay wages subject to federal income tax withholding or Social Security and Medicare taxes.
When is Form 941 Due?
Form 941 is due by the last day of the month following the end of each quarter:
- Quarter 1 (Jan-Mar): Due April 30
- Quarter 2 (Apr-Jun): Due July 31
- Quarter 3 (Jul-Sep): Due October 31
- Quarter 4 (Oct-Dec): Due January 31
If you made timely tax deposits for the quarter, you have an additional 10 days to file.
What Information Do You Need?
To complete Form 941, you'll need:
- Number of employees who received wages
- Total wages paid
- Federal income tax withheld from wages
- Taxable Social Security and Medicare wages and tips
- Deposits made for the quarter
How to File
Form 941 can be filed electronically through the IRS e-file system or by mail. Electronic filing is required for employers with 250 or more employees.
Official Source: IRS Form 941
